INTRODUCTION
Word Processing software is used in designing, processing, sorting and forming a text, saving and printing a document. The Word Processing software includes Microsoft Word, Word Star, Word Perfect and Chiwriter. The Microsoft Word software uses Graphic User Interface (GUI); with this, the use of computer is easier and user friendly.
The word processing software has a number of attributes in the preparation of a document, including: Layout and arrange documents more attractively
Search texts for editing
Cut, copy and paste text
A safer document saving system
Making Header and Footer
Making tables and Index
Spelling and grammar check
Using the thesaurus
Merge image and text
Insert graphic and objects
Form letters that can be combined with list of addresses
Format documents automatically from the format gallery
Preview documents before printing
BASICS OF WORD PROCESSING :
- Microsoft Word is a complete word processing software package with facilities to produce quality text elements. This software also allows other supporting elements to be integrated together. Microsoft Word combines various features such as editing, layout, printing and overall distribution besides being user friendly.
- Microsoft word software can be started through the Start button at the bottom left corner of the screen.
- Page Layout
Once the Microsoft Word software is opened, the screen will show the following display and a few main menus will guide and facilitate you in your word processing work.
- File Menu This menu contains all the instructions pertaining to file management or document building as in opening of a new file, opening and closing a file, saving a new and old file, displaying and printing file contents or a document.
- Edit Menu This menu contains all the instructions Pertaining to file modifications such as copying, pasting text, searching for specific word in files and others.
- View Menu This Menu contains all the instructions pertaining to the display of file or documents on the screen. In addition to that, it also displays Microsoft word interface display options.
- Insert Menu This menu contains all the instructions pertaining to the process of adding elements into a file or document that is constructed. You can add fields, symbols, images to name a few. Various kinds of attractive documents can be produced.
- Format Menu This menu contains all instructions in relation to the process of modifying a text which is typed in a file or document like the type and length of the text, line spacing and others. It also can modify the orientation and specifications of the text produced.
- Tools Menu This menu contains all instructions regarding the checking process of texts typed as in the spell check, grammar and others.
- Table Menu This menu contains all instructions pertaining to making and modifying tables in Microsoft Word.
- Window Menu This Menu contains all instructions relating to file or document display on the screen. It displays the list of files open or in set up and allows you to open these files.
- Help Menu This menu contains all instructions relating to Help facilities available. You can obtain brief explanations quickly.
- Button Menu / Icons Microsoft Word provides special buttons or icons to facilitate word processing work. All instructions on the menu bar can be carried out with only a click on the appropriate button. -
- Creating a new Document in Microsoft Word :
- (a) Open Microsoft word software
(b) Select
Blank Document in the instruction category New on the Task Pane
window or click on the instruction File>New on the Menu Bar.
(c) Producing a new document can also be carried out through the icon New Blank Document on the Standard Toolbar.
(d) Now you can start typing your text in the space provided.
- Opening an Existing Document
(a) Click on the open button
(b) Click twice (double click) on file topic needed. The required file will then open.
Justification
(i) Microsoft Word allows changes and modifications on text specifications produced through a variety of justifications such as centralised, Aligned to the right, aligned to the left or Justified. (ii) This can be done through the instruction of Alignment.
Editing the Document
Producing a document is only the first stage of Word Processing. After producing the document, there will obviously be a few checks. During these checks, you might change text layout, delete information, rearrange information, copy or edit. When a portion of the text is used frequently, you can instruct Microsoft Word to do your job by adding AutoCorrect on the menu.
READING SUPPORT
Modifying Texts Specifications
(a) Type Face, Font and Group Font Apart from producing a text, Microsoft Word allows you to change or modify text specification in respect to font size, type of font, colour, style and others.
Selecting Texts to Change Form
(i) Select the text first before making any corrections such as copying the text or changing the text size.
(ii) The selected text has to be highlighted. The usual method would be to drag the cursor of the mouse on the text. .
Header and Footer,
Style and Framework
(a) Header and Footer The available features of Header (document header) and Footer (document footer) are useful to create formal document files in a neat format. In order to create these features the following steps can be taken
(i) Open the document that needs to be added with the header and footer .
(ii) Use the command View > Header and Footer on the menu bar.
(iii) A screen will appear and you can add the required text to be added as the Header
Accuracy in Spelling and Meaning of Words (Dictionary)
Microsoft Word has a spell checker to check the accuracy of the text in relation to grammar.
TYPES OF FORMATS AND GRAPHICS
TYPES OF FORMATS AND GRAPHICS Microsoft Word has a variety of formats. Microsoft Word has a variety of formats.
Tables
Tables Tables are very versatile in presenting data in simple formats to be read. Usually tables are used to replace the tab in presenting information in column form.
- Entering Data
(i) Click on the first cell on the blank table. The cursor will be flashing on the first cell.
(ii) Type „No.‰ and press on the tab. The typed text will appear in the cell and the cursor will shift to the next cell.
(iii) Type „Name‰ and press Tab. The typed text will appear in the cell and the cursor will shift to the next cell.
(iv) Type „Matric No.‰ and press Tab. The typed text will appear in the cell and the cursor will shift to the next cell.
(iv) Type „State of origin‰ and press Tab. The typed text will appear in the cell and the cursor will shift to the next cell and press tab.
(vi) Enter the data of your friends into the table that has been inserted
- Inserting and Deleting Columns and Rows in Tables
(i) After completing the table, you might want to increase the columns and rows to add additional data. You might want to delete some rows and columns which are not needed. When you delete the rows and tables, all data in these cells are also deleted.
ii) To delete or add the rows and columns, you have to select the required rows or columns.
(iii) Rows that need to be added will appear above the selected row.
(iv) Columns that are added will appear on the left of the column selected.
- Inserting and Deleting Rows or Columns
(i) Click on any of the cells below the topic in the Table of Student Information. The cursor will flash in that cell.
(ii) Select Table, Insert Row. The new row will appear.
(iii) Click in the last cell of the last row of the table. The cursor will flash in the cell.
(iv) Press the Tab key. A new row will be added to the end of the table.
(v) Select the second column on the table of Information of Students.
Formatting a Paragraph, Indent
All rows are arranged on the left margin, with single space and no spacing before and after.
By formatting the paragraph, you can indent the first row, indent all rows in the paragraph on the left or right, change the line spacing and increase the line spacing before or after the paragraph.
Producing and Importing Graphics
Microsoft Word provides a variety of facilities that allows the use of graphics elements and images to be added to your document either from clip art or imported from an external file.
- Inserting and Manipulating Graphics
Word software will be more attractive with graphics. Word has graphics in the Clip
Gallery called ClipArt .
Printing a Document
You can print the document from the window of Print
Preview or windows Document . • Press the pri nt button, and you can print a copy of the document. If you wish to print only part of the document or more than one copy of the document, you can use the commant Print from file Menu.
- Exiting from Microsoft Word
(a) To exit from the Microsoft Word software, use the command File>Exit.
(b) Make sure you save any alterations to the document. The following menu would appear to allow you to save the document.
No comments:
Post a Comment